Lease Administrator

Job Purpose: A self-motivated team player to administer a portfolio of office and retail properties, regarding the compliance of the lease provisions.
Duties: Review of new leases and lease amendments; Preparation of accurate and detailed lease abstracts including critical dates and financial requirements.
Preparation of Acceptance of Premises, Confirmation of Lease Terms, monthly rent and CPI increase letters, security deposit refunds, and legal documentation for defaults and “Pay or Quit” notices.
Daily receipt/coding in MRI of rent and other payments.
Frequent monitoring of Tenant aging report.
Assisting Tenants with billing issues, account reconciliations and/or audits.
Lease file organization and maintenance.
Preparation and input of Tenant ledger adjustments and billbacks into MRI.
Collection and input of gross sales into MRI.
Calculation of percentage rent and late fees.
Preparation of quarterly, semi-annual and annual billings for taxes and insurance.
Quarterly and annual reconciliation of operating expense recoveries.
Annual budget entry and calculation of all lease assumptions and revenue for 5-year budgets.
Skills/Qualifications: High School Diploma or GED required.
Cam Reconciliation required.
Lease Abstract required.
Good math skills.
Accounting skills.
Associates Degree or higher preferred.
Prior commercial property management experience preferred.
Experience with MRI accounting and lease administration system a plus.
Must have excellent written and oral communication skills.
Must pay great attention to detail.
Must be highly organized, and possess excellent interpersonal and customer service skills.
Must be proficient in Microsoft Word, Excel and Outlook.
Necessary mathematical skills include the ability to compute sum, difference, product, quotient, rate, percent, and reverse operations using whole numbers, common fractions, and decimals.
Work Environment: More than 90% computer use.
Adjustable sit-standing desks within office cubicles.
Mild to moderate noise level.
On-site café.
This job description is not intended to be all-inclusive, and employee will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required.
This job description does not constitute a written or implied contract of employment.
About American Assets Trust, Inc.
: American Assets Trust, Inc (“AAT”) is a full service, vertically integrated and self-administered real estate investment trust, or REIT, headquartered in San Diego, California.
The company has over 50 years of experience in acquiring, improving, developing and managing premier office, retail and residential properties throughout the United States in some of the nation’s most dynamic, high-barrier-to-entry markets primarily in Southern California, Northern California, Oregon, Washington and Hawaii.