Operations and Compliance Manager

PURSUE YOUR PASSION, Not Just Another Job! Veterans Village of San Diego is looking for employees who are passionate about serving all veterans.
Changing the life of a vet takes a whole lot of work.
It also takes dedication and commitment to our motto: Leave No One Behind.
But the rewards are out of this world! We work hard, but we also enjoy having fun together.
If you wish to be a part of this team and are ready to work for a cause, then VVSD is the place to start! The Operations and Compliance Manager is responsible for managing site operations and ensuring program and fiscal compliance to support all services.
Compensation Range: The base pay for this position is $71,988.
80 through $82,787.
12 per year.
Job Summary: The Operations and Compliance Manager is responsible for managing site operations and ensuring program and fiscal compliance to support all services.
Essential Duties and Responsibilities: Ensures overall organizational integrity within the site through compliance with all local, state, federal, and other regulations Ensures program and financial compliance for each grant funded to include driving efforts for achieving performance goals, clean audits, and balanced budgets Functions as a leadership role at the site among the management team and in support of the President & CEO Strategizes with management from operations, compliance, and fiscal perspective to design, implement, and/or update programs and services to meet the needs of clients and the community Coordinates with site Managers/Coordinators to prepare and submit reports as required for funder, regulatory entities, and internal purposes Performs grants management to include researching, preparing, and submitting grant applications, renewals, and modifications as needed to support program activities in collaboration with national Operations and Development departments Ensures client file and program data audits are conducted to ensure compliance with funders as well as organization standards Collaborates with the Budget Analyst to prepare, modify, and monitor budget for entire site and each program/grant funded to include forecasting and strategizing to balance the budget Ensures all revenue and expenditures are allowable, allocable, and reasonable based on requirements for funding sources and general non-profit compliance to include following required procurement methods and collaborating with Accounting for proper recording Approves all site expenses to include overseeing distribution and accounting of petty cash, site credit cards, and other financial transactions ensuring internal controls are maintained Oversees tracking, collecting, and reporting of program rents & fees from program participants Ensures grant billings are in conformance with grants and budgets to include timely preparation, submission, and collection in collaboration with the Budget Analyst Manages site payroll by ensuring a thorough review of employee time sheets and payroll reports to ensure proper allocation methods in collaboration with Human Resource Generalist Participates as a leadership level position in staff recruitment, hiring, retention, training, evaluation, termination, and supervision as applicable and ensures complete personnel files are maintained in collaboration with Human Resource Generalist Coordinates with National Office to ensure site licenses, permits, and insurance certificates are maintained as required by law and funders Collaborates with the Program team to ensure database maintenance and data quality for accurate grant and program reporting, client information, donation tracking, etc.
Coordinates with National Office, landlords, and property management on lease agreements/addendums and facility maintenance to ensure compliance with regulations to include health and safety codes Coordinates with National Office to ensure site Information Technology (IT) needs are met Coordinates with all departments to oversee and maintain site inventory of supplies Other duties as assigned by supervisor Requirements and Qualifications: Bachelor’s degree in a social service field preferred or 3-5 years’ lived experience in compliance Strong computer skills in: MS Work, excellent Excel skills, PowerPoint, Outlook, Work.
Excellent written and verbal skills Very detail oriented and organized Knowledge of grant compliance Excellent, professional phone skills Experience maintaining files and records both computerized and hard copy Able to fluently read, write and communicate in English Able to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor Ability to prioritize and switch priorities at a moment’s notice Able to effectively interact in a professional manner with a variety of government agencies, state, county city and federal Some supervision experience is desired Physical Requirements: Ability to bend and lift light objects Ability to sit for extended periods of time while viewing a computer monitor Dexterity of hands and fingers to operate a computer keyboard Capable of hearing and speaking to exchange information Seeing to read reports and data Ability to speak English Must be able to work in a noisy, busy environment.