Top-rated, quality downtown San Diego securities, finance and business law firm seeks a bright, articulate, computer savvy and detail-oriented person to join our team.
This is a great opportunity for an organized and diligent assistant.
This is not a remote position.
JOB DUTIES:
- Utilize superior phone etiquette when answering and transferring calls; must be able to communicate professionally, effectively, and clearly with clients and others.
- Facility management tasks such as setting up audio/visual equipment, making coffee, cleaning the breakroom, etc.
- Management and maintenance of client and agent database, office records, and files.
- Reviewing, organizing, and filing documents; maintenance of both hard copy and electronic filing systems.
- Scheduling meetings and video conferences.
- General clerical duties, including photocopying, faxing, and scanning various documents.
- Maintenance and replenishment of office supply inventories, as well as stationary, equipment, and furniture.
- Handling and distribution of incoming mail, and preparation of outgoing correspondence.
- Organization and maintenance of office common areas.
- Running errands including bank deposits, document delivery, etc.
- Assist our managing partner with personal tasks as needed.
DESIRED SKILL SETS AND TRAINING:
- Ability to write succinctly and clearly in emails and other communication.
- Strong attention to detail and problem-solving skills.
- Developed time management skills and ability to balance multiple ongoing projects and deadlines.
- Must be able to provide excellent customer service to all clients, vendors and visitors and work well with a team.
- Intellectual curiosity and an eagerness to learn and build an understanding of legal and internal processes.
- Ability to lift up to 35 lbs.
- Professional demeanor and appearance.
- Knowledge of legal documents, legal language, and legal process a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat required.
Excellent office environment and a competent, friendly team.
Hourly salary is negotiable.
Hours M-F, 8:45 am to 5:15 pm.
Excellent benefits including 401K; profit sharing plan; vacations/PTO; full health care; and monthly parking allowance.
*Please send your resume, detailed cover letter that describes your specific experience in the duties listed above, and salary requirements in PDF format to hiringmanager@shufirm.
com.
*
Job Type: Full-time
Pay: $25.
00 - $30.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
Work Location: In person
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