Prestigious insurance defense firm is seeking an experienced civil litigation secretary for its San Diego office.
The Legal Secretary performs a broad range of secretarial, administrative, and clerical support duties.
.
Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.
The essential functions include, but are not limited to the following:
* Preparing and processing legal documents and papers, such as summons, subpoenas, complaints, appeals, motions, and pretrial agreements
* Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
* Handling calendaring for attorneys
* Receiving and placing telephone calls; scheduling and making appointments
* Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
* Organizing and maintaining documents, and case files
* Assisting attorneys in collecting information relevant to caseloads
* Drafting and typing office memos, letters and other correspondence
* Performing other work-related duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
* Minimum of three years of relevant work experience in the legal field; equivalent combination of education and/or experience considered
* Knowledge of legal terminology and legal document management (e.
g.
, briefs, summonses, complaints, motions, pleadings and discovery)
* Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, and agency rules
* Knowledge of federal and state court rules and e-filing procedures
* Familiarity with litigation management software systems preferred
* Knowledge of principles and processes for providing customer and personal services
* Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
* Proficient in Microsoft Office applications such as Word, Excel and Power Point; ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer; proficient with internet research
* Accurate typing skills with the ability to type 60 WPM
* Previous calendaring experience
* Ability to multi-task and manage time effectively
* Excellent organizational skills with an eye for details
* Ability to be flexible to adapt and act quickly when urgent matters require it
* Ability to maintain confidentiality
We offer competitive benefits and a great teamwork environment!
Job Type: Full-time
Pay: $60,000.
00 - $75,000.
00 per year
Benefits:
* 401(k) matching
* Dental insurance
* Employee assistance program
* Employee discount
* Flexible spending account
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Travel requirement:
* No travel
Education:
* High school or equivalent (Preferred)
Experience:
* Microsoft Office: 3 years (Preferred)
* calendaring: 3 years (Preferred)
* Litigation: 3 years (Required)
Work Location: In person
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