Legal File Clerk

*About us* Griffith Young & Lass is a small business in Carlsbad, CA.
We are professional, agile and our goal is to hire someone with proficienct administrative skills.
Has excellent communication and interpersonal skills.
The ability to work independently and as part of a team.
Who is detail oriented with strong organizational skills.
Prior experience in legal administration tasks is preferred.
If you are a dedicated and ambitious candidate looking for an opportunity to grow your career in a dynamic legal enviroment, we encourage you to apply.
We offer competitave compensation, comprehensive benefits and a supportive work culture that values professional development.
Please submit your resume, cover letter for consideration.
Only applicants who meet the qualifications will be contacted for an interview.
.
*Overview:* We are seeking a detail-oriented and well-organized individual to join our team as a File Clerk for a fast paced Law Firm specializing in Family Law, Divorce Law, Mediation and Agreements.
As a File Clerk, you will be responsible for maintaining and organizing physical and electronic files, ensuring efficient document management within the organization and assisting your team of attorney’s.
*Please Note - *This job description is intended to provide a general overview of the position.
It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the role.
*Responsibilities:* *File Organization - * - Organize and maintain physical and electronic files in accordance with established procedures - Retrieve files as needed for various departments and individuals.
- Process incoming documents - Electronic, Mail, personally served documents.
(scan, save, circulate, add to the firm’s organizational software) - Process outgoing documents - Email/Mail outgoing documents (scan, save, circulate, add to the firm’s organizational software) *Court Filings* - Assist with preparation of documents to be filed with the court.
(electronic filing, attorney service filings, serving conformed pleadings to opposing counsel and parties) - Assist in the creation of new electronic client files.
(Creating electronic files, fill in template pleading forms, etc.
) - Perform data entry tasks to update and maintain records.
(Updating firm software with client details, and case information.
) - Coordinate with other firms/departments or attorney service to ensure timely retrieval and delivery of files.
*Billing * - enter billing and expense information for tasks completed.
- backing up attorney by cross checking billing information with calendar *Trial/Hearing/MSC Prep and Returns * - Scheduling court reporters - Printing pleadings for hearings for attorney review and use prior to hearing - Sorting returned pleadings from hearings.
*File Maintenance * - Maintain conformed copies in electronic file.
- Closing files for finished clients - Pull and print working copies of documents for attorney use.
- Scan/Save notes into clients electronic file.
- Attach Proofs of Service to served filings.
*General/Miscellaneous Tasks* - Assist with answering general firm calls and calls directly related to your team of attorneys.
- Assist with email responses for your team of attorneys.
- Assist with Calendaring hearings, meetings, calls, etc.
- Scheduling Court Reporters for hearings, depo's, etc.
- Saving evidence and attachments from emails.
- Scan attorney/staff notes to client files.
- Ordering hearing minutes.
- Provide excellent customer service to internal staff members who require filing assistance.
- Assist with project coordination and office management tasks as assigned *Qualifications:* - High school diploma or equivalent required - Previous experience as a file clerk for law firm or in a similar administrative role within a law firm preferred.
- Strong computer literacy, including proficiency in Microsoft Office Suite - Familiarity with Family Law, Divorce Law, Mediation, Agreements.
- Excellent organizational skills with a keen attention to detail - Ability to prioritize tasks and manage time effectively - Strong data entry skills with a high level of accuracy - Professional phone etiquette and familiarity with phone systems This is an excellent opportunity for individuals who thrive in a fast-paced environment and have a passion for Family Law or Law in general.
If you are a motivated individual with strong attention to detail, we encourage you to apply for the position of File Clerk.
Job Type: Full-time Pay: $17.
00 - $20.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift Experience: * Legal administrative: 1 year (Preferred) Ability to Commute: * Carlsbad, CA 92008 (Required) Ability to Relocate: * Carlsbad, CA 92008: Relocate before starting work (Required) Work Location: In person