STAFF SERVICES MANAGER II (SUPERVISORY)

Job Description and Duties Under the general direction of the Program/Project Management (PPM) Division Chief, a Supervising Transportation Engineer (Sup TE), the incumbent is responsible for planning, prioritizing, organizing, and directing the workload assignments of the Project Delivery Support Unit (PDSU) and Consultant Services Unit (CSU).
The incumbent provides direct supervision over Staff Services Manager I positions as well as Rank and File (R&F) employees (including Associate Governmental Program Analysts and Staff Services Analysts) supporting the District 11 Program/Project Management Division.
The incumbent also provides managerial oversight and support to Capital Delivery Divisions including the Corridor Transnet Unit in the areas of transportation programming, financial analytics, and funding opportunities.
The Staff Services Manager II is responsible for managing the funding and programming of the District's Capital Outlay Projects and providing expertise in the areas of Capital Outlay financial management.
The incumbent develops and recommends comprehensive investment strategies across the District's portfolio of projects.
The Staff Services Manager II, in coordination with the PPM Office Chief, a Senior Transportation Engineer, is the liaison between District PPM and HQ Programming and may also act as liaison between Caltrans and other local agencies in relation to transportation programming.
PARF# 11-4-006 JC-414956 Eligibility for hire may be determined by your score on the Staff Services Manager II (Supervisory) Exam.
For those who do not have current eligibility (e.
g.
, transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.
The Staff Services Manager II (Supervisory) Exam is located here: https://www.
calcareers.
ca.
gov/CalHrPublic/Exams/Bulletin.
aspx?examCD=2PBDA The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
You will find additional information about the job in the Duty Statement.
Working Conditions Position is located in Division of Program/Project Management, San Diego County Multiple positions may be filled from this recruitment.
While at the base of operation, employee works in a climate-controlled office under natural and artificial lighting.
Travel for this position may be required which may occasionally include overnight travel may be required.
Possession of a valid driver's license is required to operate a State owned or leased vehicle.
This position may be eligible for telework.
The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy.
Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs.
Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises.
The selected candidate will be required to commute to the headquartered location as needed to meet operational needs.
Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions.
All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Job Code #: JC-414956 Position #(s): 911-100-4801-XXX Working Title: Programming and Project Delivery Support Manager Classification: STAFF SERVICES MANAGER II (SUPERVISORY) $7,420.
00 - $9,219.
00 Work Location: San Diego County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.
dot.
ca.
gov Frequently Asked Questions for an Applicant: https://dot.
ca.
gov/jobs/docs/faq-ct-applicants-081617.
pdf Director’s EEO Policy: https://dot.
ca.
gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.
ca.
gov/programs/equal-employment-opportunity Special Requirements Statement of Qualifications - Applicants must also submit a Statement of Qualifications (SOQ).
The SOQ is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for this position.
• Failure to include and complete the SOQ as instructed may not be considered and may result in disqualification for the interview.
• Resumes and cover letters will not take the place of the SOQ.
• The SOQ must follow the number format, must respond to the criteria below, must not exceed two pages in length, and be typed in size 11 font.
The SOQ will address the candidate’s experience in the following areas.
1.
Experience in managing the funding and programming of the District's Capital Outlay Projects and providing expertise in the areas of Capital Outlay financial management.
Experience developing and recommending comprehensive investment strategies for transportation projects.
2.
A thorough knowledge of various phases and background in transportation programming.
Experience developing, coordinating, monitoring, and managing a portfolio of project resources, budgets, and schedules.
Experience and knowledge of Project Management, Asset Management, Task Management, Workplan/Resource Development, Risk Assessment, and Project Funding/Budgets.
3.
Knowledge and application of effective supervision and leadership skills.
Experience in leading cross functional work teams to successfully deliver quality assigned products on time and on schedule in a safe and cooperative environment.
Experience in reviewing work performance and providing constructive work performance reviews; ability to continually assess and prioritize workload (making adjustments as necessary); ability to develop staff by offering training and fostering employee career development; ability to direct staff in the preparation of PIDs, PRs, or similar technical reports.
4.
Experience in analyzing facts, data and situations, using a variety of problem-solving techniques and adopting an effective course of action, developing new and innovative ideas and recommending solutions for continuous improvement.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.
Applicants with foreign transcripts/degrees must provide a transcript/degree U.
S.
equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.
Here is a list of evaluation agencies: https://www.
naces.
org/members.
Please redact birthdates and social security numbers.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/15/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact JC-414956 1750 E.
4th Street, 1st Floor Santa Ana, CA 92705 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact JC-414956 1750 E.
4th Street, 1st Floor Santa Ana, CA 92705 Closed on weekends and State holidays.
08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Statement of Qualifications - Statement of Qualifications (SOQ) is required.
Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Farha Peera (619) 756-2858 Farha.
Peera@dot.
ca.
gov Hiring Unit Contact: Maria Elena Capati-Palo (619) 929-6988 Maria.
Capati-Palo@dot.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.
eeo@dot.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Applications Instructions: The State application (STD.
678) is required, and each section must be filled out completely and thoroughly.
For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-414956), PARF# 11-4-006 and title of the position (STAFF SERVICES MANAGER II - SUPERVISORY) must be included on the STD.
678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD.
678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD.
678).
This page is for examination use only.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.
The job application packet checklist is not required to apply for this position.
Failure to follow these instructions may result in your application not being considered for this position.
Survey: Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
https://forms.
office.
com/g/RyK102ty4G https://youtu.
be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.