HR Coordinator

Workshops for Warriors® (www.
wfw.
org) is a non-profit founded in 2008.
Its mission is to place veterans and wounded warriors into advanced manufacturing careers by providing them with industry-leading training, nationally recognized credentials, work experience, and job placement.
Training is provided at no cost to veterans.
We are rebuilding America’s advanced manufacturing workforce, one veteran at a time with a team of passionate, enthusiastic professionals who want to make a difference in the lives of those we serve, their families, and our country.
The HR Coordinator plays a pivotal role in facilitating various human resources functions and processes within Workshops for Warriors and VetPowered (sister organizations).
This position involves coordinating activities related to recruitment, employee engagement, employee onboarding, training, benefits administration, and general HR support.
The HR Coordinator reports to the Director of HR to ensure seamless HR operations and contributes to fostering a positive and productive work environment.
Key Responsibilities: Recruitment Coordination: Assist in drafting job descriptions with KPIs and SMART Metrics.
Posting job openings in Applicant Tracking System (ATS) JazzHR.
Coordinate interview schedules and communicate with candidates.
Conduct initial screening of resumes and applications.
Facilitate the interview process and coordinate feedback.
Onboarding and Offboarding: Coordinate new employee onboarding activities, including orientation sessions.
Prepare and distribute onboarding materials and paperwork.
Request new employee computer and system access.
Assist in the offboarding process.
Employee Records Management: Generate reports and provide HR data as needed from ADP Workforce Now.
Update employee files as documents come into the HR office.
Assist with annual employee performance review process.
Assist with employee updates such as promotions, transfers, and job description updates.
Benefits Administration: Support the administration of employee benefits programs.
Assist employees with benefits-related inquiries.
Collaborate with external vendors to ensure smooth benefits delivery.
Training and Development: Coordinate training sessions, workshops, and professional development programs.
Track employee training progress and maintain training records.
Assist in identifying training needs within the organization.
Employee Relations: Address employee inquiries and concerns, escalating as needed.
Contribute to maintaining a positive work environment.
Assists with programs to recognize and celebrate employees such as Morale, Welfare, and Recreation (MWR) events calendar, employee birthdays, employee work anniversaries, and more! HR Compliance: Stay informed about employment laws and regulations.
Assist in ensuring HR processes comply with legal requirements.
Participate in audits and compliance reviews.
Administrative Support: Provide general administrative support to the HR team.
Prepare HR-related reports and presentations.
Manage scheduling, appointments, and correspondence.
All other duties as assigned.
Qualifications / Work Experience To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily (with or without an accommodation).
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor's Degree or any combination of education and experience which would provide an equivalent level of experience.
HR certification (e.
g.
, SHRM-CP, SHRM-SCP, SPHR, PHRca) is preferred but not required.
A minimum of 2 years of progressively responsible HR experience 3+ total years of experience in human resources management supporting at least 60-200 employees.
Preferred Knowledge, Skills, Traits and Abilities Excellent verbal and written communication skills Strong knowledge of California labor laws and regulations.
Superior organizational skills and the ability to anticipate needs and be proactive, demonstrating composure and professional judgment in complex, sensitive situations in a dynamic environment.
Demonstrated commitment to valuing diversity and contributing to an inclusive work environment.
Ability to establish and nurture collaborative relationships at all levels, and identify needs while delivering solutions that achieve employee, team, school goals, and satisfaction.
Strong attention to detail and ability to multi-task.
Strong analytical and quantitative skills to evaluate structure and provide articulated metrics for employees and operations.
Strong time management and project management skills.
Ownership & Drive— ability to work in a fast-paced environment with strong follow-through and a focus on owning the outcome.
Unwavering commitment to transparency, accountability, and driving results for yourself and your team members and stakeholders.
Strong working ability of Microsoft Office products (Excel, Word, PowerPoint, etc.
Meets Objectives- Can manage and work toward meeting personal, department, and organizational goals.
Dependability–Has exhibited the quality of being reliable and flexible to be available when needed.
Very people-oriented, supports a positive working environment.
Ability to work independently and as part of a team.
Important Notes Position Details: This is a full-time hourly (non-exempt) position (40+ hours/week).
Pay: The range of pay for this California-based position is $25-$30 per hour.
The actual compensation offer will carefully consider a wide range of factors including your skills, qualifications, experience, and location.
If your experience looks a little different from what we’ve listed and you think can bring value to Workshops for Warriors, we would love to learn more about you and encourage you to apply.
Benefits and Perks: Workshops for Warriors makes available comprehensive benefits after 30 days of employment.
Options include Medical (50% employer contribution), dental and vision coverage (100% employer contribution), a 401k program with employer match, 8 paid holidays, and paid time off.
Dress code: Our office staff works in a business casual or relaxed business casual environment.
Supervisory: No supervisory responsibilities.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is regularly required to push, move, lift or otherwise bear 10-30lbs.
Applications may include but are not limited to repetitive work using a computer keyboard, mouse, and headphones while sitting and/or standing at an assigned work desk area.
Work Environment: The employee works in an office/administration building in an urban industrial neighborhood.
Other areas within the school are mixed use such as classrooms, welding, and machining areas.
Employees may have additional environmental hazards that may be chemical, electrical, flammable, or mechanical in nature.
Policy for Discrimination, Harassment and Retaliation Prevention: Workshops for Warriors is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected characteristic, and an environment free from retaliation for participating in any protected activity covered by this policy.
Workshops for Warriors is committed to providing equal employment opportunities to all employees and applicants for employment.
Accordingly, we have adopted and maintain this anti-discrimination policy designed to encourage professional and respectful behavior and prevent discriminatory and harassing conduct in our workplace.
Workshops for Warriors employees are expected to assume responsibility for maintaining a work environment that is free from discrimination, harassment, and retaliation.
Employees are encouraged to promptly report conduct that they believe violates this policy so that we have an opportunity to address and resolve any concerns.
Managers and supervisors are required to promptly report conduct that they believe violates this policy.
We are committed to responding to alleged violations of this policy in a timely and fair manner and to taking appropriate action aimed at ending the prohibited conduct.
EEO Statement: Workshops for Warriors is committed to providing equal employment opportunities to all employees, applicants, unpaid interns, and volunteers without regard to actual or perceived: race (including hair texture or protected hairstyles, e.
g.
braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law.
All openings are subject to change without notice, due to the volume of applications / resumes received, we are unable to respond to status inquiries.
Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff.
If your skills and qualifications meet the needs of the job, you will be contacted.
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