Administrative Support Coordinator I

Job no: 534403 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Description Position Summary The Administrative Support Coordinator is responsible for determining CSU admissions eligibility for first-time freshman applicants.
Reviews applications and academic transcripts for admission and determines CSU eligibility using high school GPA and reviewing high school a-g college preparatory courses.
Reviews applicants college preparatory courses completed in high school to determine minimum courses required by CSU admissions policy are completed.
Reviews correspondence, supplemental information, and academic transcripts to determine admission eligibility.
Reviews applications that require special processing for groups such as applicants with international coursework, athletes, compact program applicants and other special admission populations.
Determines residency status for admissions eligibility and fee purposes for all undergraduate applicants.
Respond to questions from applicants, parents and high school counselors related to established admission requirements and/or residency requirements.
The incumbent must have the ability to gain comprehensive knowledge of CSU and University regulations, policies, and procedures for determining admissions eligibility and residency status for undergraduate applicants.
Independent judgment and problem-solving skills are required to effectively perform the job duties.
This is a full-time (1.
0 time-base), benefits eligible, temporary position anticipated to end one year from the date of appointment, with the possibility of reappointment.
This position is designated non-exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.
m.
to 4:30 p.
m.
, but may vary based on operational needs.
Voluntary two day telecommute hybrid schedule is offered based on operation needs.
This position is approved for partial telecommuting with onsite work in San Diego.
Department Summary Enrollment Services is comprised of Undergraduate and Graduate Admissions, Evaluations, Office of the Registrar, Prospective Student Services, Curriculum, Class Schedule, General Catalog, Communications, and the Student Information System and Web interface.
Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.
For more information regarding Enrollment services, click here.
Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
Some positions may require a knowledge of business mathematics beyond basic arithmetic.
The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications Previous experience in a university setting in admissions, advising, evaluations or other student service-related offices.
Proficiency using Microsoft Office (Word, Excel, Outlook).
Proficiency using personal computers and web browser functionality.
Experience with document reviews in a high-volume environment.
Experience in data entry and updating database records.
Professional experience reviewing/evaluating educational transcripts.
Professional experience reviewing applications for admission or services/benefits.
Professional experience using a student information system at a college or university (PeopleSoft/Campus Solutions).
Professional experience working in a university admissions office with a diverse student population.
Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,505 per month.
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.
For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,505 - $5,508 per month.
Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.
For more information, click here.
Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities.
This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time.
The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 3, 2024.
To receive full consideration, apply by January 2, 2024.
The position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.
g.
, H-1B visa).
Applicants must currently be authorized to work in the United States on a full-time basis.
Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus.
For more information, please click here.
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@sdsu.
edu.
Advertised: Dec 19 2023 Pacific Standard Time Applications close: