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Posted : Tuesday, September 19, 2023 10:02 AM
JOB INFORMATION
See NOTE(S) below for future wage increases and/or additional compensation opportunities.
APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT(S): • Legal Secretary I Legal Secretary II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk’s Office, and City Attorney’s Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned.
NOTES: Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases: 4% effective 7/1/24 2% effective 1/1/25 5% effective 7/1/25 Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
MINIMUM REQUIREMENTS You must meet the following requirements on the date you apply, unless otherwise indicated.
EDUCATION/EXPERIENCE: You must meet ONE of the following options: Successful completion of a legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL SECRETARIAL duties.
Qualifying legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
Three years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL SECRETARIAL duties.
Qualifying legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
NOTES: Successful completion of a legal secretarial program from a recognized community or business college cannot be used to satisfy the one year of experience performing LEGAL SECRETARIAL duties.
The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required.
City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
OCA experience without the required documentation will NOT be considered.
LICENSE: A valid California Class C Driver License may be required at the time of hire.
HIGHLY DESIRABLE: Professional experience in a corporate/legal office.
Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts.
Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools.
Familiarity with the Bluebook and California Style Manual.
Experience with criminal law-related databases.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of legal secretarial program completion, if utilized to meet the minimum requirements.
For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
Required documents should be attached electronically to your application.
If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101.
Include your name and the title of the position for which you are applying.
SCREENING PROCESS Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.
If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.
Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days).
For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.
SUPPLEMENTAL INFORMATION PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting.
Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report.
Certain positions may require additional screening processes, including a polygraph examination and/or background investigation.
All screening processes must be successfully completed before employment begins.
A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment.
Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego.
Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.
Rev.
1 – February 23, 2024 (New Recruitment Date)
APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT(S): • Legal Secretary I Legal Secretary II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk’s Office, and City Attorney’s Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned.
NOTES: Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases: 4% effective 7/1/24 2% effective 1/1/25 5% effective 7/1/25 Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
MINIMUM REQUIREMENTS You must meet the following requirements on the date you apply, unless otherwise indicated.
EDUCATION/EXPERIENCE: You must meet ONE of the following options: Successful completion of a legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL SECRETARIAL duties.
Qualifying legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
Three years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL SECRETARIAL duties.
Qualifying legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
NOTES: Successful completion of a legal secretarial program from a recognized community or business college cannot be used to satisfy the one year of experience performing LEGAL SECRETARIAL duties.
The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required.
City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
OCA experience without the required documentation will NOT be considered.
LICENSE: A valid California Class C Driver License may be required at the time of hire.
HIGHLY DESIRABLE: Professional experience in a corporate/legal office.
Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts.
Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools.
Familiarity with the Bluebook and California Style Manual.
Experience with criminal law-related databases.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of legal secretarial program completion, if utilized to meet the minimum requirements.
For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
Required documents should be attached electronically to your application.
If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101.
Include your name and the title of the position for which you are applying.
SCREENING PROCESS Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.
If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.
Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days).
For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.
SUPPLEMENTAL INFORMATION PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting.
Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report.
Certain positions may require additional screening processes, including a polygraph examination and/or background investigation.
All screening processes must be successfully completed before employment begins.
A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment.
Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego.
Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.
Rev.
1 – February 23, 2024 (New Recruitment Date)
• Phone : (619) 533-3337
• Location : 1222 1st Avenue, San Diego, CA
• Post ID: 9098273420
