This position requires the Bilingual Administrative/ Payroll Assistant to work closely with Field Operations personnel and the Department Manager.
This position requires “proficient” or better computer skills, with deep knowledge of Microsoft Office (Outlook, Word, Excel) and Adobe Acrobat.
A fundamental working knowledge of Microsoft Access would be a plus.
Once trained, the Administrative/ Payroll Assistant will be self-driven and perform/track the following:
* Receive and respond to Client e-mails.
* Create, send, and track proposals.
* Process approved proposals and create new Client and job records.
* Track job status on all open jobs and communicate document needs with Clients.
* Send drafts to Clients, track/schedule responses and update job records.
* Create invoices at direction of Department Manager.
* Update/revise Standard Operating Procedures at direction of Department Manager.
* Review Client Websites for new projects and contact Clients for new work.
* Download, organize and review “new project” information available on State of California website and provide data for review by Department Manager.
Company Benefits:
* Paid time off
* Paid medical/dental (70% employer paid/30% employee paid; dependents 30% employer paid)
* 401k plan
* Employer paid Life Insurance
* Educational reimbursement
* Excellent opportunities for advancement.
Successful candidate must possess a valid driver's license and submit to a background check and pre- placement physical.
Position is at our San Diego office 10180 Willow Creek Rd, San Diego, CA 92131.
Hours are 8:00-5:00 pm (somewhat flexible), Monday-Friday.
Job Type: Full-time
Pay: $18.
00 - $21.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* Administrative: 2 years (Preferred)
* Front Desk: 2 years (Preferred)
* Payroll: 1 year (Preferred)
Ability to Commute:
* San Diego, CA 92131 (Required)
Ability to Relocate:
* San Diego, CA 92131: Relocate before starting work (Required)
Work Location: In person
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