The Administrative Assistant directly reports to the president and carries out policy directives from the board of directors and the executive committee.
The majority of tasks will be assigned by the president and treasurer, though we are seeking a self-motivated person who is capable of, and enjoys independent work.
Correspondence: Answer phone calls, receive and respond promptly to general emails, voicemails, texts, social media messages, and requests for services.
Update communications on brochures, automated emails, and the website (programming skills not required).
Assist people with joining, renewing, donating, and signing up to volunteer.
Prepare newsletter (using contributed content), reminder emails, and other notices.
Print & mail newsletters and membership renewal notices.
Post on social media and maintain a social media calendar.
Maintain the organization’s event & meeting schedule using Google Calendar.
Schedule meetings.
Configure and manage Zoom meetings.
Book in-person meeting space, videographer, and interpreters.
Create and send agendas, minutes, reports, and other documents.
Prepare board reports, meeting materials, slides and Zoom polls.
Coordinate volunteers using a web interface and email.
Keep track of budget for office supplies and event materials.
Purchase supplies as needed and submit an expense report.
Assist leaders with tracking their spending and budgets.
Engage graphic designers on creation of graphics; make minor edits to graphics; upload graphics to the website and social media.
Process membership renewals and record donations.
Requirements
Proficiency with Google Docs, Sheets; Zoom meetings; Basic knowledge of elections and the roles of local government officials and agencies.
Ability to work independently and as part of a team with minimal supervision is essential.
The ideal candidate has 2+ years of experience in office management or clerical support.
Nice to have: Google Slides and Forms; Graphic design using Canva; Spanish speaker with ability to translate documents.
This position is located in California and we will not consider candidates outside of this area.
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