Administrative Assistant (San Diego, CA)

Company: Verde Facilities Position: Administrative Assistant Location: San Diego FLSA Status: Non-Exempt Date: March 2024 GENERAL PURPOSE The Administrative Assistant plays a crucial role in providing support and assistance to ensure the efficient operation of an organization or department.
They are responsible for various administrative tasks that contribute to the overall productivity and success of the organization.
What we do at Verde Verde is a U.
S.
commercial facilities services company delivering cleaner, greener workplaces.
We specialize in eco-friendly processes that support improved building air quality and a healthier planet.
Our services including green cleaning, recycling, composting, LEED support, critical space cleaning, and a variety of other facilities services.
We're proud to be a certified Minority Business Enterprise (MBE) with a diverse executive team to support our clients supplier diversity goals.
Learn more at: www.
verdeclean.
com.
RESPONSIBILITIES Essential functions of the job are listed below.
Other responsibilities may also be assigned.
Please note that the essential functions may vary depending on department size, organizational structure and/or geographic location.
Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
Office Management: Manage office supplies and equipment.
Ensure the office is well-organized and presentable.
Communication: Answer and direct phone calls.
Respond to emails and correspondence.
Greet and assist visitors or clients.
Documentation and Filing: Create, maintain, and organize documents and records.
File and retrieve documents as needed.
Scheduling and Calendar Management: Schedule appointments, meetings, and conferences.
Maintain and update calendars for executives or teams.
Data Entry: Enter data into spreadsheets, databases, or other systems.
Verify the accuracy of data.
Administrative Support: Assist with the preparation of reports, presentations, and other documents.
Handle travel arrangements and expense reporting.
Organization: Maintain orderly filing systems.
Keep track of deadlines and important dates.
Client and Customer Service: Assist clients or customers with inquiries or requests.
Team Collaboration: Collaborate with colleagues and provide support as needed.
Performs other related duties as assigned.
MINIMUN QUALIFICATIONS The following are the minimum qualifications that an individual needs in order to successfully perform the duties and responsibilities of this position.
Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
EDUCATION AND EXPERIENCE Ability to speak Spanish and English High school diploma or GED required.
Minimum three (3) years of experience in employee benefits administration.
Proficient with Microsoft Office Suite or related software.
SKILLS/ABILITIES • Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.
• Strong judgment and discretion to work with extremely confidential information.
Verde Culture: Employees can expect a high energy, community-focused, family-friendly organization with work-from-home flexibilities, and company activities organized by a Culture Committee.
At Verde, we are also dedicated to giving back and proud to support various minority, environmental, kids, and community charities throughout the country.
We even provide paid Volunteer Time Off (VTO)! You’ll often hear the phrase “Vs Up!” before a picture is taken, followed by team members raising their peace fingers with pride.
The shape of the two V’s symbolizes “Verde Vibes,” the embodiment of our core values: safety, sustainability, social impact, and awesomeness.
PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this job, the employee is regularly required to sit, frequently required to walk, and use hands to handle or feel.
Occasionally required to stand.
Must be able to lift up to 15 pounds at times.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level may be moderate to loud, depending on job site.
May be exposed to adverse environmental conditions, depending on job site.
Equal Opportunity Employer Our commitment to being an equal opportunity employer goes far beyond legal compliance.
Verde is a certified minority business enterprise (MBE) that believes deeply in the value of diverse teams to increase engagement, fuel innovation, expand our reach, and improve our business operations.
We never under any circumstance discriminate on the basis of gender, race, religion, sexual orientation, national origin, age, or any other protected classification.