Administrative Assistant

Together we fight for everyone’s opportunity for a better financial future.
We will do this together — with customers, partners and colleagues.
We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities.
The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities.
We are determined to support both individuals and communities in reaching a better financial future.
We know that reaching this future depends on our actions today.
Like our Purpose Statement, Voya believes in being bold and committed to action.
We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued.
We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work.
Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now Get to Know the Opportunity We are looking for an organized and adaptable Administrative Assistant to support general administrative and office functions.
The individual will be responsible for supporting activities for the office, including greeting office visitors, providing catering assistance, supply management as well as providing expansive support for the overall Investment office.
The Administrative Assistant will also be expected to handle calendar organization, the planning of events or meetings, the maintenance of databases and any travel processing.
Please Note: This position has been designated as an essential worker and requires work to be performed full-time in your assigned office.
The Contributions You’ll Make: The individual will be responsible for: Reception responsibilities (i.
e.
, greeting guests, receive and distribute packages while also handling all mailing).
Ensure all guests, meeting, vendors are in our security database and conference rooms are assigned.
Coordinating multiple calendars for the team, including updating all meetings, off-sites, calls as well as the Internal Investment and Travel calendars.
Coordinating all internal & external meetings.
This includes, but is not limited to: Providing assistance to guests during stay, if needed.
Reviewing AV requirements in advance.
Assist with reception/office services regarding set-up.
Communicate to SD Office of visitors as needed Maintain and ensure adequate supplies are stocked (i.
e.
, stationary and office supplies) Maintenance of office – ensure appropriate individuals are aware of an office or IT issues/improvements.
Be the point of contact for IT and other vendors/departments.
Maintain a professional and organized office environment in all conference rooms, offices, and kitchen areas.
Coordinate all catering (i.
e.
, ordering, set-up and clean-up for events, group meetings and team lunches) Be the team contact which includes being the broker contact in order to coordinate in-person meetings for analysts, client calls or presentation requests.
Responsible for adding all meetings to security, assigned conference rooms, etc.
Minimum Knowledge and Experience Minimum Associates Degree required.
5+ years of relatable experience, preferably in a financial services or investment management environment.
Experience utilizing MS Office Products (i.
e.
, Outlook, Excel, Word, PowerPoint, Teams, etc.
) Strong verbal & written communication.
Organized, with the ability to handle multiple tasks and priorities.
Must have the ability to lift and handle packages up to 30lbs.
#LI-MG1 Compensation Pay Disclosure: Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.
The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed.
In addition to base salary, Voya offers incentive opportunities (i.
e.
, annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives.
Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.
Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.
Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
$0 - $0 USD Be Well.
Stay Well.
Voya provides the resources that can make a difference in your lives.
To us, this means thriving physically, financially, socially and emotionally.
Voya benefits are designed to help you do just that.
That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
What We Offer Health, dental, vision and life insurance plans 401(k) Savings plan – with generous company matching contributions (up to 6%) Voya Retirement Plan – employer paid cash balance retirement plan (4%) Tuition reimbursement up to $5,250/year Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
Paid volunteer time — 40 hours per calendar year Critical Skills At Voya, we have identified the following critical skills which are key to success in our culture: Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.
Equal Employment Opportunity Voya Financial is an equal-opportunity employer.
Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
Reasonable Accommodations We are committed to maintaining a diverse workforce.
This commitment governs all decisions related to employment, including selection, development and compensation.
It also includes an employee’s request for reasonable accommodation.
All employees will be treated in a manner free from discrimination or harassment.
Voya is committed to providing equal employment opportunities for persons with disabilities, including reasonable accommodation when needed.