ADMINISTRATIVE ASSISTANT (HUMAN RESOURCES)

*POSITION PURPOSE:* Under general direction of the Human Resources management team, the Administrative Assistant will performs a wide variety of highly responsible, complex and often sensitive and confidential office administrative and secretarial/office support functions of the Human Resources department; ensures a high-performance, customer service-oriented work environment which supports achieving the department’s and NHA’s mission, objectives and values and performs related duties as assigned.
*Employment Requirements:* DESIRED MINIMUM QUALIFICATIONS: *Knowledge of:* * Office administrative and management practices and procedures; * Principles and practices of sound business communication; * Correct English usage, including spelling, grammar and punctuation; * NHA organization, rules, policies, and procedures, relating to the administration of the Human Resources department; * NHA’s personnel rules and regulations; * Intermediate data processing principles and the use of word processing and computer equipment and software; to include proficient in Word, Excel, PowerPoint, Microsoft Teams and Microsoft Outlook.
Record keeping, filing and purchasing practices and procedures; *Ability to:* * Operate a computer terminal and / or computer using word processing, spreadsheet, database and other standard business software; * Type accurately at a speed necessary to meet the requirements of the position; * Organize, set priorities and exercise sound independent judgment within areas of responsibility; * Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies; * Train others in work processes and procedures; * Organize, research and maintain complex and extensive office files; * Compose correspondence from brief instructions; * Communicate in English clearly and effectively orally and in writing; * Prepare clear, accurate and concise records and reports; * Maintain sensitive and confidential information; * Use tact, discretion and diplomacy in dealing with sensitive situations and concerned people and customers; * Establish and maintain highly effective working relationships with officials, staff, the public and others encountered in the course of work.
*Qualifications:* *Training and Experience:* A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or GED equivalent *AND* four years of increasingly responsible office administrative or secretarial experience; *OR *an equivalent combination of training and experience; 1-2 years of Human Resources experience preferred.
*Example of Major Functions:* *EXAMPLES OF ESSENTIAL DUTIES:* _The duties listed below are intended only as illustrations of various types of work that may be performed.
The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
_ * Provides administrative and office support to the VP of Human Resources and HR department staff; * Types and/or drafts memoranda, correspondence, HR/Legal Team meeting agenda and other documents and reports; * For the VP of HR, receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and use of sound independent judgment; * Schedules meetings, prepares agenda and minutes for special groups and coordinates the completion of staff assignments; * Monitors and assists with HR employee service requests; * Monitors and assists with HR service requests; * Assists with New Employee Orientations (NEO) and issuance of NEO training certificates; * Maintains appointment calendar for the VP of HR and manages the HR Team calendar, coordinating meetings, screening requests for the VP of HR’s time and assisting him / her with effective time management; * Coordinates and participates in purchasing equipment, materials and supplies; * Coordinates and processes purchase requests; * Receives and processes employee requests for tuition and safety shoe reimbursements; * Receives and processes employee telework stipends; * Supports time keeping for the HR department; * Processes invoices for the HR department for prompt payment to vendors in NHA EReq system Microix; Tracks procurements and expenditures for the fiscal year; * Assists, schedules and manages the issuance of employee ID badges; * Ensures materials and reports for signature are accurate and complete; * Reviews, determines the priority and routes incoming correspondence; * Participates in implementing the section’s records management procedures in accordance with the requirements of NHA’s records management program; * Assists with maintaining personnel files and documents; * Responds to general requests for information from staff, candidates, the public and other agencies; * Receives and mails out NHA or HR Department correspondence (CEO signed birthday cards, employee letters, etc.
; * Receives and processes employee verification of employment forms; * Receives and processes onboarding documents for NHA Youth Fellowship program and time keeping records; * Other duties as assigned to assist with support of the Human Resources department.
Job Type: Full-time Pay: $46,800.
00 - $57,033.
60 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Paid time off * Referral program * Vision insurance Schedule: * 8 hour shift Ability to commute/relocate: * San Diego, CA 92111: Reliably commute or planning to relocate before starting work (Required) Experience: * Customer service: 1 year (Preferred) Work Location: Hybrid remote in San Diego, CA 92111