As a member of the Business Office team, the Accounts Payable Manager will perform the responsibilities of expense reimbursement processing and invoice processing.
The Accounts Payable Manager administratively supports the accounting operations, interfaces with customers and other organizational staff members.
The position requires general knowledge of general accounting practices.
Work consists of both routine and non-routine administrative accounting work performed using general procedures and processes.
This position offers career development opportunities for the right candidate and reports directly to the Chief Financial Officer.
DUTIES AND RESPONSIBILITIES:
• Examine credit card transactions to ensure that they are accurate and comply with Ed Code, Fed and State Regulations and organizational policy and procedures.
• Manage activity of Wells Fargo procurement credit card and reimbursement modules including the following: review and posting of transactions, confirmation of transaction descriptions and receipts, setup of new employees and termination of employees, and processing of credit limit increases.
• Assist in the processing of organizational billings and collections of invoices.
• Examine procurement credit card expenditures for accuracy and compliance per contract terms, Education Code, federal and state regulations, and organizational policies and procedures.
• Contact employees, management, vendors, customers, or others to resolve discrepancies or issues.
• Review, code, and enter Accounts Payable to ensure vendors and employees are paid in a timely manner.
• Organize and maintain a variety of accounts payable and billing related files, documents, and procedures; compile data, maintain spreadsheets, and prepare routine correspondence with stakeholders.
• Prepare journal entries to input into the accounting system.
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1095, 1099,
etc.
).
• Prepare sales and use, annual reports, W-9s and other miscellaneous required tax reports.
• Prepare and process tax payments.
• Perform related duties as assigned.
KNOWLEDGE AND QUALIFICATIONS
• Financial techniques required to direct activities of a large-scale operation
• Oral and written communication skills
• Principles and practices of administration, supervision, and training
• Understanding of applicable laws, codes, regulations, policies, and procedures
• Interpersonal skills using tact, patience, and courtesy
• Maintain current knowledge of applicable provisions of federal, state, and district laws, rules, and regulations
• Establish and maintain effective working relationships with others
• Analyze situations accurately and adopt an effective course of action
• Interpret, apply, and explain rules, regulations, policies and procedures
EDUCATION/EXPERIENCE:
Bachelor’s Degree, preferably in Accounting, Finance, Business Administration, or other related field; 3+ years of recent, increasingly responsible budgetary or accounting and administrative analysis experience of acceptable level and quality.
CLEARANCES:
• TB Clearance
• Criminal Justice Fingerprint/Background Clearance
• CA Driver’s License
WORKING CONDITIONS:
• Environment: Indoor, office setting
• Physical Abilities:
· Hearing and speaking to exchange information
· Sitting or standing for extended periods of time
· Dexterity of hands and fingers to operate a computer keyboard and other office equipment
· Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies
· Lifting light objects
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