Accounts Receivable/Accounts Payable (AR/AP) Specialist

*Overview:* As an Accounts Receivable/Accounts Payable Specialist, you will be responsible for managing all aspects of the accounts receivable and accounts payable processes.
This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with internal and external stakeholders.
You will play a crucial role in ensuring accurate and timely processing of invoices, payments, and collections, contributing to the overall financial health and success of the organization.
*Key Responsibilities:* *Accounts Receivable:* * Generate and issue invoices to customers accurately and in a timely manner.
* Monitor customer accounts for overdue payments and follow up with customers to ensure timely collection.
* Process incoming payments, including checks, credit card payments, and electronic transfers, and apply them to the appropriate customer accounts.
* Reconcile discrepancies between invoices and payments and resolve any issues with customers.
* Prepare and distribute regular reports on accounts receivable aging and outstanding balances.
* Collaborate with the sales and customer service teams to address customer inquiries and resolve billing discrepancies.
* Maintain accurate records of all transactions and communications related to accounts receivable.
* Assist in the management of our rebate program with our vendors.
*Accounts Payable:* * Review and verify invoices for accuracy, completeness, and compliance with company policies and procedures.
* Obtain proper authorization and coding for invoices before processing for payment.
* Process vendor invoices for payment via check, ACH, or wire transfer in accordance with payment terms and deadlines.
* Reconcile vendor statements and resolve any discrepancies or issues with vendors.
* Respond to vendor inquiries and address any concerns related to payment status or discrepancies.
* Maintain accurate records of all accounts payable transactions and communications.
* Assist with month-end close activities, including accruals, reconciliations, and reporting related to accounts payable.
*General Responsibilities:* * Assist with financial audits by providing supporting documentation and explanations as needed.
* Continuously identify opportunities for process improvement and efficiency gains within the AR/AP functions.
* Stay up-to-date on relevant accounting regulations and best practices to ensure compliance and accuracy in all processes.
* Collaborate effectively with other members of the finance team and cross-functional departments to achieve common goals and objectives.
*Qualifications:* * Bachelor's degree in Accounting, Finance, or related field preferred.
* Proven experience in accounts receivable and accounts payable roles, preferably in a similar industry.
* Strong understanding of accounting principles and practices.
* Proficiency in accounting software (e.
g.
, QuickBooks Online) and Microsoft Office suite, particularly Excel.
* Experience using bill.
com is preferred by not required.
* Excellent communication skills, both written and verbal.
* Ability to work independently and prioritize tasks effectively in a fast-paced environment.
* Attention to detail and accuracy in data entry and record-keeping.
* Strong analytical and problem-solving skills.
* Ability to maintain confidentiality and handle sensitive information with discretion.
This job description outlines the primary duties and qualifications for the Accounts Receivable/Accounts Payable Specialist role.
Responsibilities and qualifications may vary depending on the specific needs and requirements of the organization.
*Education & Work Experience:* * Bachelor’s Degree in Accounting or equivalent.
* 3 - 5 years of recent related accounting experience *Work Environment / Physical Requirements:* * Office environment, heavy computer use * Position is in-office at the corporate headquarters located in Carlsbad We consider many factors in determining base compensation, including position scope, job related knowledge, education, skills, experience, and work location.
The expected annual base pay range for this position is $60,000 - $70,000.
Additional benefits, such as health & wellness, discretionary performance bonuses, friends and family discount for products & services, holidays, paid time off, etc.
may also be offered in accordance with our plans.
Job Type: Full-time Pay: $60,000.
00 - $70,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Application Question(s): * How many years of accounts receivable experience do you have? Ability to Commute: * Carlsbad, CA (Preferred) Work Location: In person