Accounting Clerk

*Accounts Payable* Work with all departments to ensure accuracy of bills.
Process all incoming invoices and ensure prompt payment.
Ensure that the processing of all invoices is completed within SOP guidelines for purchase orders, coding and manager approval.
Ensure that all available discounts are taken on vendor invoices.
Process checks manually in an emergency situation.
Maintain complete and accurate electronic files.
Respond to vendor inquiries.
Reconcile vendor statements and resolve any discrepancies.
Provide reconciled statements to Assistant Accounting Manager.
Make certain all vendor statements are current within 45 days.
Maintain a month-end closing check list of all vendors that must be paid before accounts payable is closed for the month.
*Income Audit* Process the daily report.
Review the daily report for accuracy of revenues, statistics, cash and credit cards, and all settlement items.
Ensure all posting codes have backup, are balanced to the posting and are maintained in the audit pack for the day.
Ensure that all posting codes do not have negative amounts unless they are adjustments.
Ensure overnight parking and guest laundry charges have the supporting manifest and report.
Ensure that a shift supervisor has signed off on cashier’s daily work, including paid outs, miscellaneous charges, and adjustments.
Ensure all adjustments have valid, clear descriptions.
Reconcile clearing accounts and ledgers.
Reconcile daily taxes.
Track all tax exempt rooms and food & beverage on a daily basis.
Ensure that property tax exempt criteria are documented.
Complete daily tax reconciliation to ensure the proper amount of taxes are collected and posted on a daily basis.
Review all tax accounts for excessive variances daily.
Forward tax-exempt documentation to Accounting Manager at month’s end for tax return preparation.
Accounts Receivable Reconciles and send out AR invoices on a weekly basis.
Work with the Accounting manager and prepare allowances daily.
Make collection calls and prepare weekly collection report.
*Other* Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
Team members with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the property.
In addition, attendance at all scheduled training sessions and meetings is required.
Upon employment, all team members are required to fully comply with property rules and regulations for the safe and effective operation of the property’s equipment and facilities.
Team members who violate property rules and regulations will be subject to disciplinary action, up to and including termination of employment.
*SUPPORTIVE FUNCTIONS* In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the property.
· Maintain cleanliness and organization of work area.
*SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES* The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job to standards, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: · Service oriented.
· Teamwork oriented.
· Must be able to speak, read, write and understand the primary language(s) used in the workplace.
· Must be able to speak clearly and understandably.
· Requires good communication skills, both verbal and written.
· Requires good telephone skills.
· Must possess excellent computational ability.
· Must possess excellent computer skills.
· Must be able to multi-task.
· Must be able to remain calm in stressful situations.
· Must be able to be graciously assertive.
Job Type: Part-time Pay: $16.
30 - $18.
00 per hour Expected hours: 15 per week Schedule: * Monday to Friday Ability to commute/relocate: * San Diego, CA 92108: Reliably commute or planning to relocate before starting work (Required) Experience: * QuickBooks: 1 year (Preferred) Work Location: In person