Finance Associate

*JOB TITLE:* Finance Associate *DEPARTMENT:* Finance *REPORTS TO:* Director of Finance *SCHEDULE: 8:00pm-4:30pm, Monday - Friday* *SUMMARY: *The Finance Associate is a key member of the Business Office team with primary responsibility for Student Billing (i.
e.
, Accounts Receivable), Accounts Payable, Payroll and general office support.
*REQUIRED EDUCATION:* * Associate Degree in Business (Bachelor Degree in Accounting highly desirable) *ESSENTIAL SKILLS: * * Two years prior experience in Accounting or five years of General Business Office experience * Proficient in the use of Microsoft Office and Accounting Software * Experience with Quickbooks * Ability to work independently and under pressure to meet deadlines * Excellent interpersonal and organizational skills * Strong analytical abilities * Ability to maintain strict confidentiality * Experience in an Educational environment desirable *ESSENTIAL DUTIES AND RESPONSIBILITIES:* *STUDENT BILLING: *Maintain and administer all aspects of family and student billing accounts * Apply charges to student accounts for tuition, fees, and ancillary expenses.
* Process incoming payments, prepare remote bank deposits, and reconcile electronic payments.
* Initiate late notices, including emails and phone calls to ensure collection of past due accounts.
* Reconcile billing and payment activity to the general ledger.
* Support billing and payments associated with various programs and revenue-generating events.
*ACCOUNTS PAYABLE: *Manage all account payable activity * Process invoices for regular check run, ensuring compliance with Accounts Payable procedures.
* Setup new vendors as needed and manage vendor relations.
* Prepare Annual Tax Form as 1099s.
* Oversee the schedule of fixed assets.
* Reconcile all monthly credit card statements and obtain approval for payment.
*PAYROLL:* * Responsible for all aspects of the semi-monthly payroll process.
* Ensure completeness and accuracy of payroll process (e.
g.
timekeeping, etc.
) * Process employee changes into the payroll application.
* Assist employees with required time keeping and PTO reporting requirements.
* Ensure accurate year-end reporting to employees and to the IRS.
* Administer benefit plans including enrollments and termination.
* Handle worker compensation, disability and unemployment claims.
* Respond in a timely manner to employee questions relating to benefits, payroll and personnel policies.
* Handle external requests for employment verification.
*GENERAL BUSINESS OFFICE & ACCOUNTING SUPPORT:* * Assist with periodic tasks such as audit preparations and surveys for the School’s trade organizations.
* Work with the Development Office on monthly and annual reconciliation of all annual funds, capital campaigns, and restricted gifts received or pledged.
* Assist with the various auxiliary functions handled by the business office such as purchasing, summer camps, student busing, and facility rentals.
* Special projects as assigned *PHYSICAL DEMANDS:* * While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.
* The employee is frequently required to talk or hear.
* The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
* The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
* Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
*LANGUAGE SKILLS:* * Read, write and understand the English language.
* Ability to read and comprehend detailed instructions, correspondence, and memos.
* Ability to write detailed correspondence.
* Ability to effectively present information in one-on-one and/or small group situations to other employees of the school.
*REASONING ABILITY:* * Ability to apply common sense understanding to carry out detailed written or oral instructions.
*WORKING CONDITIONS:* * Fingerprint clearance from the Department of Justice * Current X-ray or tuberculin skin test before employment and every four years thereafter * CPR certification required upon hiring *PAY:* $50,000 - $55,000 *BENEFITS:* * Dental insurance * Health insurance * Vision insurance *SCHEDULE:* * 8 hour shift * Monday to Friday *WORK LOCATION:* In person Job Type: Full-time Pay: $50,000.
00 - $55,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Experience level: * 2 years Schedule: * 8 hour shift * Monday to Friday Work setting: * In-person * Office Language: * English (Required) Work Location: In person