Office Manager

Description: The Office Manager leads and manages the financial, human resources activities and facilities support of the parish.
Serves as the primary business support staff member to the Pastor Human Resources Responsibilities: Assist pastor in hiring/terminating and overseeing of parish staff Collaborate with diocesan human resources for policy interpretation and general support Complete and submit payroll reports Complete and submit all benefit reports Assist employees with status changes, benefit management, Employee Assistance Program, etc.
Ensure completion, submit, manage and assist employees with workers’ compensation claims Maintain personnel files Financial Responsibilities: Facilitate preparation of parish budget with guidance from Pastor and Finance Council Prepare financial statements for Finance Council and diocesan finance office Provide financial updates to pastor on a regular basis Prepare annual financial reports for the diocese Ensure all bank statements and balance sheet accounts are reconciled monthly Oversee Annual Catholic Appeal pledges, payments Oversee weekend collection counting, recording, and depositing Collaborate with diocese on financial matters Supervise payroll entry and posting Supervision of accounts payable Supervising bookkeeping tasks as required Administrative/Other Responsibilities: Provide guidance and supervision of parish staff Provide administrative, purchasing and general support to ministry staff Manage computer system needs and requirements, in collaboration with the secretary Manage maintenance of and training on church software and database Attend Diocesan meetings as needed Assist in overseeing of parish website Attend finance council and office staff meetings Attend diocesan Business Managers’ meetings and webinar Other duties as assigned by the Pastor.
Supervisory Receptionist Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Strong communication skills Proficient in use of Microsoft Office products (WORD, EXCEL, etc.
) Proficient in use of QuickBooks Familiarity with generally accepted accounting principles (GAAP) Familiarity with federal and state employment laws Ability to manage information technology needs Ability to evaluate, manage and maintain contracts Leadership role office management and administration Proven managerial/supervisory strength Bachelor’s degree in accounting, other business-related major or acceptable previous experience in similar position Physical Demands While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone.
The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings, briefings, and other work-related events.
The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events.
The employee must occasionally lift and/or move up to 15 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
St.
Catherine Labouré Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace.
All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.