Accounts Payable Specialist

JOB TITLE: Accounts Payable Specialist COMPANY: Health Center Partners of Southern California REPORTS TO: Accounting & Grants Manager DIRECT REPORTS: None STATUS: Non-Exempt FULL-TIME WORK COMP CLASS: 8810 OUTSIDE TRAVEL: 25% SECURITY LEVEL: 7-7/M-F WORK CONDITIONS: Hybrid This job description is intended to be a general statement about this job and is not to be considered a detailed assignment.
It may be modified at any time, with or without advance notice, to meet the needs of the organization.
Job Summary Support the Accounting and Grants Manager in carrying out the responsibilities of the Finance / Accounting Department.
Under the direction of the Accounting and Grants Manager, the Accounts Payable Specialist is specifically responsible for all accounts payable accounting functions and supporting the Senior Accountant in recording all receivables.
This position will also assist the Accounting and Grants Manager with the day-to-day, monthly, and year-end operations and accounting functions in direct support of the Controller.
*ESSENTIAL JOB FUNCTIONS* *Accounts Payable:* * Process account payable invoices by reviewing invoices for accuracy, determining coding, obtain necessary approvals, communicate with staff to resolve any discrepancies, enter data into the accounting system, post transactions to journals, ledgers and other records and maintain control of invoices in the various stages of this process.
* Provide accounting support for claims processing and payment.
Import, process, and pay claims.
* Support the Senior Accountant in processing all credit cards.
* Investigate and resolve problems associated with processing of invoices.
* Select invoices for payment, routing checks for approval, print checks, and generating the ACH file for upload.
* Maintain complete vendor records following up for W-9 and ACH documents when needed.
* Respond to all vendor inquiries and handle all vendor correspondence.
* Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
* Review expense reports for compliance with travel and entertainment policy and process for payment.
* Assist with month-end duties including timely close of accounts payable module and maintaining and reconciling the AP aging reports.
*Accounts Receivable:* * Process bank deposits and record and apply payments received to the proper customer account.
* Record and apply ACH payments received to the proper customer account.
*Other duties include but not limited to:* * Ensure that internal control procedures are followed, assisting staff in identification and compliance of these controls.
* Protect organization's value by keeping information confidential.
* Assist in the maintenance and control of the General Ledger accounts and business transactions of the organization, applying Generally Accepted Accounting Principles (GAAP) that include analytical work and thorough review of financial records.
* Help implement improvements to procedures and ensure compliance with our policies and perform other related duties, tasks and responsibilities as required or assigned.
* Complete reports and other accounting tasks as assigned.
*Qualifications* *Skills* Advanced in knowledge of Microsoft applications, including Word, Excel, Teams, and Outlook.
Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic remote work environment.
Excellent analytical and problem-solving skills.
Can demonstrate attention to detail and good record-keeping.
Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends.
This position is mostly remote, so knowledge and ability to use applicable information technology and systems to meet work needs is a must.
Individual must be detail-oriented, accurate and proficient with numbers, must be able to multi-task and have ability to work independently with minimal supervision.
Verbal and written communication skills are a must.
Must be able to interact in a positive professional manner with co-workers, clients, and vendors.
Flexibility in accepting new duties and aiding co-workers is expected.
Working knowledge of the accounting software (MS Great Plains and Concur) a plus.
Must possess and maintain a valid driver’s license, insurance, and provide own automobile for use in work.
This position will work a hybrid schedule, with some work at our office location in Kearny Mesa.
Must resided in San Diego, CA.
*Education/Experience* Requires a bachelor's degree - in accounting or finance or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
This is an entry level job with 1-3 years of directly related experience preferred.
Must have a basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP).
*Physical Requirements* * Ability to sit or stand for long periods of time.
* Ability to reach, bend and stoop.
* Physical ability to lift and carry up to 20 lbs.
*HIPAA/Compliance* * Maintain privacy of all patients, employee and volunteer information and access such information only on as need to know basis for business purposes.
* Comply with all regulations regarding corporate integrity and security obligations.
Report Unethical, fraudulent, or unlawful behavior or activity.
* Upon hire and annually attend HCP’s HIPAA training and sign HCP’s Confidentiality & Non-Disclosure Agreement and HIPAA Privacy Acknowledgment * Upon hire and annually read and acknowledge understanding of HCP’s HIPAA Security Policies and Procedures * Adhere to HCP’s HIPAA Security Policies and Procedures and report all security incidents to HCP’s Privacy & Security Officer Job Type: Full-time Pay: $54,000.
00 - $66,000.
00 per year Benefits: * Dental insurance * Disability insurance * Employee assistance program * Employee discount * Flexible schedule * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid sick time * Paid time off * Retirement plan * Vision insurance Experience level: * 1 year Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Experience: * accounting: 1 year (Preferred) Work Location: Hybrid remote in San Diego, CA 92123